Within this privacy notice the terms ‘we’, ‘us’ or ‘our/ours’ refer to RJD Technology Limited. Our registered and trading address is at 8 The Green, Rowlands Castle, Hampshire, PO9 6BN, United Kingdom.
We are fully committed to protecting and respecting your privacy and this notice sets out how we will deal with personal data about you which we may collect during visits to our website. Please read the following carefully to understand our practices regarding personal data about you which we may collect during such visits.
Scope of this privacy statement
This privacy statement aims to provide information about the privacy of those personal data provided to us by visitors to our website.
Regulation (EU) 2016/679, known as the General Data Protection Regulation (GDPR) (see Note 1 below), is the overarching data protection legislation within the European Union’s member states, including the United Kingdom (UK). The GDPR is endorsed and supplemented by the UK’s Data Protection Act 2018 (DPA2018) (see Note 2 below).
These two pieces of legislation give more rights to you as an individual and impose more obligations upon organisations like us that hold your personal data than was previously the case. One of these obligations is that we must provide you with easily accessible and fully transparent information about why we collect your personal data and how we process it.
What is personal data?
The term ‘personal data’ covers an extremely broad spectrum of information about individuals, including (but not limited to): locational; genetic; racial/ethnic origin; health; biometric; mental; economic; employment; cultural; political beliefs; educational; religious or philosophical beliefs; sex life; sexual orientation; criminal offences; and social activities.
The GDPR applies to all information that, directly or indirectly, could identify a natural person (ie a living human being). Essentially, any piece of information can be classed as ‘personal data’ if it could be used to distinguish one individual from other individuals either by itself or in combination with:
- any other information held by the data controller, or
- any other information that could be discovered by any person/organisation/entity using any reasonable means.
If any information held is used, or is likely to be used, to learn about, evaluate, make a decision about, or influence the status or behaviour of, an individual, or to treat them in a certain way, then that information is personal data.
The data we collect from you via our website, although just minimal contact details, are, nevertheless, still considered to be personal data under the terms of the GDPR and we will handle them accordingly.
What is not personal data?
The following is not personal data:
- Information concerning a ‘legal’ person such as a limited company, firm, government agency or other legal entity. (However, data relating to directors, employees, etc is covered by GDPR whenever such individuals are personally identifiable and the information relates to them as an individual rather than as a representative of a legal person.)
- Information relating solely to deceased persons.
What is a data controller?
The Term ‘data controller’ refers to a person, a public authority or an organisation/entity that determines the purposes for which personal data is processed and the means of doing so together with the technical and other measures needed for adequate protection of the data.
We are the data controller for all personal data that we collect about you from our website.
What does ‘processing’ mean?
When associated with your personal data, the term ‘process’ and its variations ‘processed’ and ‘processing’ mean the collection, recording, organising, storage, retrieval, adaption, protecting, correcting, updating, sharing, disclosing, deletion, destruction and all other actions or uses we are lawfully permitted or obliged to carry out. Processing can be by automated means (eg a computer) or non-automated means (eg a manual filing system).
Safeguarding your personal data
We will use all reasonable technical and administrative means to safeguard your personal data in order to prevent it being released to unauthorised persons or being used for purposes other than those you would reasonably expect.
Personal information we collect about you from our website
We aim to be clear about our purposes when we collect your personal data and not to do anything with it that you would not reasonably expect.
The personal information we collect about you will be that information you supply to us in response to questions on the electronic ‘Email Contact’ or ‘Associates Contact’ pro-formas on our website and may include:
- Your name
- The name of your business/company
- Your business email address
- Your personal email address
- Your business or personal/mobile telephone number
- Any other personal information that you may choose to provide to us
How we use your personal information
We may use the personal data you supply to us via our website to:
- Contact you using your preferred method
- Keep a record of your relationship and contacts with us
- To improve our website, products or services
Our lawful bases for processing your personal data
Our lawful bases for processing personal data about you which you provide to us via our website are:
- Your explicit consent for us to use such personal data to contact you, and/or
- For us to otherwise use it for our legitimate business purposes.
You have the right to withdraw consent to the processing of any personal data you have provided to us via our website at any time. To do this, you just need to email email@example.com and include ‘WITHDRAWAL OF CONSENT’ in the subject line or details be posted in hardcopy to The General Manager, RJD Technology Ltd, 8 The Green, Rowlands Castle, Hants, PO9 6BN – upon receipt we will then cease processing of that personal data you have provided to us via our website unless there is any legal or other obligation placed upon us to do otherwise.
You have the right to request (though please note that these rights are not necessarily absolute and exemptions do apply in certain circumstances):
- details of all your personal data that were supplied to us via our website and which are currently held by us
- information about how your personal data supplied to us via our website are processed
- that any inaccuracies in your personal data supplied to us via our website are rectified without delay
- that any incomplete personal data supplied to us via our website are completed, including by means of you providing us with a supplementary statement
- that your personal data supplied to us via our website are erased if there is no longer any justification for us to process them
- that the processing of your personal data supplied to us via our website is restricted in certain circumstances (for example, where accuracy is contested)
- a copy of any personal data you have provided to us via our website, and for this to be made available to you in a structured, commonly used and machine-readable format
All such requests regarding details of personal data about you supplied to us via our website should be sent in writing either by email to firstname.lastname@example.org with ‘DATA SUBJECT RIGHTS’ in the subject line or details be posted in hardcopy to: The General Manager, RJD Technology Ltd, 8 The Green, Rowlands Castle, Hants, PO9 6BN.
You should note, however, there in some circumstances there may be legal or other valid reasons why we would not be able to comply with such requests.
We will not process any personal data you provide to us via our website for direct marketing purposes and nor will we share it with any third party unless we first obtain your explicit consent or there is a legal obligation placed upon us to do so.
We may include links to third party sites on our website. Where we provide such links, it does not signify that we endorse those organisations’ privacy policies and nor can we give any guarantee regarding how your personal data will be handled by them or what cookies they use. You must review the privacy and cookie policies of all third parties before sending them any personal data.
In order to make visits to our website a better experience, we use small files called cookies to store small amounts of information on your device (eg PC, tablet, smartphone) – these cookies cannot be used to identify you personally.
We use different types of cookie for various purposes, for instance:
- Essential (necessary to make the website operate correctly)
- Functionality (used to enable additional functionality such as storing the personal data you provide to us in our contact proforma)
- Analytics (to enable us to improve the way our website works and see overall patterns of usage on the site)
Our cookies are used to:
- Improve our website services for its visitors through, for example, measuring how visitors are using the website so we can improve how we present our content to them to make it easier to use
- To help us gauge the size of our on-line audience and level of repeat usage
You can choose to remove or disable cookies via your browser settings at any time. However, if you clear all types of cookies, it might affect how certain features of our website work. Enabling cookies ensures a smoother experience when you use our site, and it may not function properly if all cookies are disabled and hinder your ability to navigate through the site.
If you want to know more about deleting or controlling cookies, then please go to http://www.aboutcookies.org
Retention of your personal data
Personal data about you which you supply to us via our website will be kept by us for:
- As long as we have reasonable business needs, or
- For those periods mandated by legal or regulatory requirements, or
- For those periods which may be advised by the UK regulatory authority in order that we may show we have treated you fairly.
When you send us unsolicited personal data
Occasionally, upon reading our website, you may decide to send us unsolicited information about yourself, often this is in the form of a curriculum vitae sent on a speculative basis for employment purposes. In such cases we shall use the personal data you forward to us for our legitimate business purposes in ways that would not seem unreasonable to you and we shall retain it in accordance with the section above. In such cases your rights as detailed in other sections of this Privacy Statement remain unchanged.
If you are not satisfied with our response to any request made by you under the terms of the GDPR or you believe that we have treated you unfairly, you have the right to lodge a complaint with the Information Commissioner’s Office. Find out on their website how to report a concern ( https://ico.org.uk/concerns/ ).
Last updated 15 June 2018 Any updates to our website Privacy Statement will be posted here